Key Application Features
Discover in detail the powerful tools integrated into this solution to optimize your organization.
Stop discovering your losses three months after the event
Too many organizers discover their actual deficit only during the final accounting review. Customer invoices are scattered, expenses poorly tracked, and profitability calculated manually weeks after closing. SweeInvoice centralizes your entire event financial management. Customer invoices are generated and sent automatically with each ticket purchase. You record supplier expenses as they occur. You instantly view the real profitability of each event. No more approximations, no more bad surprises. You manage with reliable figures that are continuously updated.
Automated invoicing, tracked expenses, calculated profitability
SweeInvoice centralizes your entire event financial management in a single interface. Stop navigating between your accounting software, Excel files, and PDF invoice folders.
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Automated Client Invoicing
Every ticket purchase automatically triggers the generation and sending of the corresponding invoice to the client. Customize your templates, integrate your branding, and track payments in real-time. Your invoices are automatically linked to the relevant event, without manual intervention.
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Supplier Expense Management
Record every expense the moment it occurs: catering, equipment rental, technical providers. Associate each expense with the corresponding event to maintain a clear view of your actual costs and avoid any omissions.
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Automatic Profitability Calculation
SweeInvoice automatically calculates your net margin by subtracting all declared expenses from the revenue generated by ticket sales. A single click is enough to know the exact financial health of your event at any time.
Know the exact profitability of each event instantly
When you manage multiple events simultaneously, SweeInvoice allows you to view the individual profitability of each one in real time. You immediately identify the most successful events, those requiring budget adjustments, and those generating negative margins before it is too late. This financial visibility allows you to optimize future editions based on factual data. Concrete example: You organize a three-day festival with multiple stages. Halfway through, you notice that expenses for the main stage far exceed initial forecasts. SweeInvoice immediately alerts you to this discrepancy. You identify the overrun live and take corrective measures to limit the impact on overall margin.
How an organizer discovered €3,000 in deficit... three weeks too late
An electronic music event organizer launches an event in October for 500 people. Planned budget: €15,000. Expected revenue: €22,000. Expected profit: €7,000. In late November, he discovers a deficit of €3,069. Why? Facebook and Instagram campaigns had run longer than planned, posters were reprinted in a rush, influencers cost more. Result: €25,069 in expenses instead of €15,000. The problem? He discovered it three weeks after the event. Too late to react. With SweeInvoice, this overrun would have been obvious by mid-October. He could have stopped the least performing campaigns, limited printing, adjusted his strategy. Instead of losing €3,000, he would have kept his €7,000 profit.
